Intelligent Inventory Management - From Manual Tracking to Automated Capital Optimization

From Manual Tracking to Automated Capital Optimization

Today we present our flagship solution for warehouse inventory management - Intelligent Inventory Management system, proven in real multi-market e-commerce operations.

Problem We Solve

Commerce and e-commerce companies with larger portfolio today face fundamental question:

How much inventory is enough? How much is too much? And what specifically should be ordered tomorrow?

Typical situation:

• ERP system shows current inventory levels
• E-shop platform records sales
• Excel spreadsheets try to connect both sides
• Order decisions based on intuition and historical patterns

Result?

Either you have too much inventory of certain products - capital tied for months of sales, bad cash flow, need for discounts. Or you have too little of other products - lost sales, unhappy customers, necessity of express orders.

For companies with thousands of SKUs across multiple markets and channels, manual management is practically impossible. You need systematic approach.

What We Developed

Intelligent Inventory Management System

System that evaluates every SKU in your portfolio in real-time and provides active recommendations for purchasing decisions.

Works based on data integration from:

• ERP systems (Pohoda, Money S3, KROS, Helios) - purchases, accounting inventory, delivery days
• E-shop platforms and other systems - real-time sales, reservations, trends
• Other inventory movement data sources

Key Features

1. Dynamic Inventory Position Evaluation

For every SKU in real-time:

• Current inventory value and quantity
• Automatic comparison with relevant sales trends for selected period
• Dynamically calculated target quantities based on delivery days
• Calculation of optimal inventory balance

2. Intelligent Purchasing Recommendations

Active identification:

• SKU positions that need to be ordered/purchased
• Recommended order volumes for optimal rotation
• Automated alerts for replenishment needs
• Prediction of optimal ordering timing

3. Capital Optimization

Real-time monitoring:

• Detection of slow-moving positions tying capital and cash flow
• Identification of excessive inventory requiring price adjustments
• Active signals for discount processes to release capital
• Visualization of cash flow implications of inventory decisions

4. Multi-Market Scalability

• Unified view across multiple markets and channels
• Consolidated view and detailed drill-down by countries
• Support for expansion - adding new market doesn’t require system change

How It Works in Practice: Knifestock Case Study

Knifestock, dynamically growing e-commerce company selling outdoor equipment, operates across 8+ European markets (DE, CZ, SK, HU, RO, AT, PL, FR) in multiple channels - online, marketplace, B2B, retail.

With planned rapid expansion to new markets, they needed systematic inventory management solution.

Implementation

We integrated data from their ERP Pohoda and e-shop platform. System started evaluating every SKU in real-time across all markets:

• Automatic calculation of optimal inventory levels for every SKU
• Daily updates with active recommendations
• Identification of over/understocked positions
• Suggestions for purchase orders and price adjustments

Real Impact

Within first months, system identified product category with significantly excessive inventory in several countries - capital tied for 4-6 months of sales at current trends.

Management implemented coordinated discount strategy across markets, released capital and reallocated it to fast-rotating SKUs and expansion to new markets.

Cash flow impact? Significantly positive.

This is not just theoretical benefit - it’s measurable capital optimization in real operations.

Who Is This For?

Primarily for commerce and e-commerce companies, where portfolio size and complexity create real need for systematic management.

Typically companies that:

• Have extensive product portfolio where manual tracking stops being efficient
• Need clear overview of what to replenish and what’s not selling
• Want to optimize capital tied in inventory
• Are expanding across markets or channels
• Seek systematic approach instead of intuition and manual spreadsheets

Why Does It Work?

Because we first used it in our own projects.

Intelligent Inventory Management is not theoretical concept. It’s system we developed and tested on real commerce operations. Only when it brought measurable results in cash flow optimization and purchasing process efficiency, we made it available to clients.

We can say exactly:

• Where you save time (automated tracking instead of manual spreadsheets)
• Where you gain precision (dynamic calculations instead of static historical patterns)
• Where you get value (capital release from slow-moving inventory, elimination of stockouts)

No promises. Just proven use cases with specific cash flow impact.

Client Deployment

System is currently used by our commerce and e-commerce clients with multi-market operations.

Result? Automated inventory management decisions based on data, not intuition. Capital optimization. Better cash flow. Systematic expansion support.

Want to Know More?

If you face similar challenges in commerce or e-commerce operations, we’d be happy to show you the system in action.

Contact: contact@onetribe.sk | onetribe.sk

This article is part of our Use Cases series, where we present real solutions for various industries and business challenges.