IFT InForm Technologies is a Slovak and Czech engineering firm specialising in the design and implementation of energy systems.
When the engagement began, leadership had the right strategic questions but lacked the data infrastructure to answer them: two separate Money S5 ERP systems with no integration, project forecasts managed in Excel outside the accounting system, and manual consolidations requiring 10 or more days after month-end. A volume-based sales bonus system was misaligning commercial incentives with long-term profitability.
Onetribe integrated both Money S5 instances with automated daily extraction, standardised the chart of accounts across entities, embedded projection models directly into the data layer with automated revenue, cost, and cash flow projections from open project data, and redesigned the sales bonus system to separate volume from margin contribution. During the engagement, the Slovak entity migrated from Money S5 to the Baris ERP — executed without reporting interruption or historical data loss, with management unaware of the technical complexity. An AI layer was subsequently added, giving management on-demand natural language access to financial analysis.
Results: consolidation reduced from 10-plus days to real-time; management visibility shifted from historical to forward-looking; and the multi-year partnership has evolved into AI-powered strategic CFO advisory.
Context
- Engineering firm specializing in design and implementation of energy systems
- Operations across Slovakia and Czech Republic
- 2+ country operations with separate Money S5 ERP systems
- Multi-year partnership with Onetribe starting from strategic CFO advisory request
- Subsequent ERP migration from Money S5 to Baris in Slovak entity during engagement
Challenge
- Leadership had correct strategic questions but lacked data to answer them
- Two separate Money S5 systems across two countries without integration
- Project forecasts managed in Excel spreadsheets outside accounting systems
- Manual consolidations requiring 10+ days after month-end close
- Sales bonus system based on volume rather than profitability
- Data and systems prevented quality strategic decision-making
- Need for integrated view of actual results and forward projections
What Was Implemented
- Integration of both Money S5 systems (SK + CZ) with automated daily data extraction
- Standardization of chart of accounts and dimensions across entities
- Integration of projection models directly into data model
- Automated revenue, cost, and cash flow projections based on open projects
- ERP migration from Money S5 to Baris for Slovak entity without reporting interruption or historical data migration
- New system standardized into existing data model maintaining continuity
- AI layer piloted as early client of Onetribe AI for on-demand management reports and deep analysis
- Natural language access to detailed financial analysis
- Identification of margin leakage to project suppliers
- Redesign of sales bonus system separating volume from profitability
- Ongoing assistance with annual business plan development
Outcomes
- Consolidation time reduced from 10+ days to real-time
- Management visibility shifted from historical to forward-looking with integrated projections
- ERP migration executed without reporting interruption or data loss
- Reporting continued uninterrupted during system transition
- Management unaware of migration complexity due to seamless execution
- Sales bonus system now aligned with long-term profitability rather than just volume
- Business plan built on data rather than estimates
- CFO support available on-demand through AI tools
- Multi-year continuous partnership from initial meeting through AI-powered strategic advisory