Context
- Slovak book publishing house with growing portfolio of titles
- No structured reporting system in place at engagement start
- Used Superfaktura.sk invoicing system
- Book sales manually aggregated in spreadsheets at month-end
- Accounting used primarily for VAT purposes
- Inventory levels not regularly monitored
- Individual title profitability not analyzed
- Became early pilot client for Onetribe AI in 2025
Challenge
- Operations without structured reporting infrastructure as portfolio grew
- Manual monthly aggregation of sales data in spreadsheets
- Accounting served tax compliance but not management decision-making
- Inventory levels not systematically tracked
- Profitability of individual titles unknown
- Growing title portfolio increased need for real-time visibility into sales, inventory, and profitability
- No systematic approach to reprint decisions
- Pricing strategies not based on profitability data
What Was Implemented
- Integration with Superfaktura.sk invoicing system via API
- Automated real-time extraction of sales data
- Detailed sales analysis by distributor, genre, author, and individual title
- Linkage of sales data with inventory levels
- Proactive tracking of sales trends and inventory levels
- Recommendations for reprint needs when inventory levels decline
- Integration of sales reporting from Superfaktura with manual cost calculations
- Methodology creation for tracking and evaluating title profitability
- Profitability analysis by author, genre, and distribution channel
- AI-powered market insights as early Onetribe AI pilot client
- Generation of insights about sales trends and Slovak book market
- AI analyses controlled and validated by experienced financial professionals
- Phased implementation over 4-5 months: Discovery, Live sales, Inventory, Profitability, AI layer
Outcomes
- Transition from monthly manual aggregations to daily view of current sales
- Systematic data-driven approach to reprint decisions replacing estimates
- Clear profitability view across portfolio enabling data-based pricing strategies
- First-time visibility into what sells, where, to whom, and with what margin
- Reprint and pricing decisions based on current data rather than intuition
- Infrastructure prepared for growth where adding new distribution channels does not require system rebuild
- Access to advanced AI technologies within less than one month that firm could not implement independently
- Expertise transfer through automated insights
- Publisher transformation from no reporting to data-driven management within several months